This option enables the user to add a new staff record.

To add a new staff record,

  • Click Staff Records in the Main Menu page. The Staff Records List page will be displayed:
  • Click Add New in the Staff Records List page. The Add / Edit Staff Record page 1 will be displayed:

Add / Edit Staff Record page 1

Basic Info,

  • Enter the first name of staff in First Name.
  • Enter middle name of the staff in Middle Name.
  • Enter last name of the staff in Last Name.
  • Select the gender of the staff from Gender option.
  • Enter the date of birth of the staff in Date of Birth in MM/DD/YYYY format.
  • Enter the phone number in Phone Number and select whether it is Home or Cell from Select list.
  • Enter the secondary phone number in Secondary Phone Number and select whether it is Home or Cell from Select list.
  • Enter the mail in VLS Gmail.
  • Enter the secondary mail in Secondary Email.

Center Information,

  • Select the status of the staff from the Status list.
  • Select the position of the staff from the Position list.
  • Enter the hiring date of the staff in Hire Date.
  • Enter the termination date of the staff in Termination Date.
  • Select Yes , if the staff act as a parent in this base.Select the name from Parent Name list.

Physical Address

  • Enter the address of the staff in Address.
  • Enter the city of the staff in City.
  • Select the state of the staff from the State list.
  • Enter the zip of the staff in Zip.

Mailing Address,

  • Select the check box in Same as Physical Address, if we need the same address as mailing address.Else manually enter the address of the staff.

Bio,

  • Enter the biography of the staff in Bio.
  • Click Browse to select and upload any photograph of the staff.

Emergency Contact Information,

  • Enter the Name, Phone Number and select the Cell or Home from Select list and Email of Contact # 1, Contact # 2, and Contact # 3.
  • Enter the notes if any in Notes.

Background Check Status,

  • Select the Completed On , Adjudicated On and Expires On from the calendar against the specific background check done.

Trainings and Certifications,

  • Click Add New Certifications ,Add Training Certification Pop-up will be displayed:

Add Training Certification Pop-up

  • Select category from the Certification Category list.
  • Click Browse to select and upload the file.
  • Enter description in Description.
  • Select the expire date in Expires On.
  • Click Save, the added certificate will be displayed in training and certification.

To View the Certification,

    • Click View, against the certification.
    • Click Open to open or Save to save the file. To return back to the Add / Edit Staff Record page 1, click Cancel.

To Delete the Certification,

    • Click Delete, against the certification. A confirmation pop-up window will be displayed.
    • Click Ok , success message will displayed. To return back to the Add / Edit Staff Record page 1, click Cancel.

Immunization Information,

  • Click Show Immunization Missing check box, to display the immunization missing details.

Note: The Immunization missing details will be calculated only if the date of birth of the staff is entered.

  • Enter the immunization due date for the respective immunizations.

Note: The dosages that are left empty in the immunization setup page will be disabled here.

  • Click Immunization Setup, the immunization setup page will be displayed. Click here for more details on immunization setup.
  • Select the date in Last Physical Health Exam Date.

Note: If the user navigate to Immunization Setup page, the entered data will be cleared and staff data will not be saved.

Center Assignment,

  • Select the relevant center name from the Available list. 
  • To add the selected items, click Add >. The added items will be moved to the Chosen column. Else to move all the items from Available to Chosen, click All >>.
  • To remove all the added items from Chosen, click << All. Else to remove the single item select the item and click < Remove.
  • Click Save a success message will be displayed. To return back to the staff record list page click Staff Rec List or Back.

Note: Where ever the * symbol is there ,its mandatory to fill.